Email Tips: Think before you attach!

We’re not crazy about email attachments here at GroupSpaces HQ.  So much so that we limit the size of attachments in emails sent through GroupSpaces to 128MB.  An attachment may get the job done when you’re checking in with Mom, but it has the potential to cause problems when  emailing a large number of people on, say, a listserv.  The most troubling side effect being that your message may never reach your recipients.

Attachments 1) increase the size of your message, sometimes dramatically so, and 2) can freak virus scanners out, particularly when sent to a large group of people.  Either can result in your email being blocked or filtered out.  Fortunately, we have an easy workaround.

Screen shot 2013-01-22 at 16.20.17Instead of adding a file as an attachment, we recommend including a download link in your message.  Upload the file to the File section of your GroupSpaces account.  Ctrl+click(or right-click) on the download link that appears below the filename to copy the link.  Once copied, you can paste the download link directly into your email message and recipients will be able to click on the link to download the file.

Screen shot 2013-01-22 at 16.30.04

Just remember to check that you’ve configured the visibility settings for that particular file so members of your list you’re messaging will be able to access it!  We recommend making the file totally public if possible, so the download is immediate and no login is required.

2 thoughts on “Email Tips: Think before you attach!

  1. Pingback: Email Tips: 5 Ways to Work With Spam Filters | GroupSpaces Blog

  2. Pingback: Email Tips: 5 Ways to Work With Spam Filters | GroupSpaces Blog

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